Absentee Notification

If your son is going to be absent from school, please use our online Absentee Notification Form or call the school by 8:30am on the day of absence.

The absentee phone number for all campuses is (03) 9508 2100.

You will be asked to leave a short recorded message. Please clearly state:

Your son’s full name
Your son’s Year Level
Your son’s Mentor Group (e.g. 8 Dunstan or Mark’s 1)
Reason for the absence
Date/s of absence

Please note that in the instance of your son being scheduled for a private music lesson on the day of his absence, please inform the music teacher directly via email or text, to avoid a potential forfeited music lesson.

Please also notify the Ensemble Coordinator, Mr Jaymee Lee, if your son will be absent from an ensemble rehearsal.

Extended leave of absence
Please note, requests for an extended leave of absence for a holiday must be made in writing to the relevant Director of Students or Head of Campus. Please refer to the contact details below:

Tiverton students (Years 5–8)
Martin Gibbs (Director of Students — Middle Years)
mgibbs@delasalle.vic.edu.au

Holy Eucharist students (Year 9)
David Alexander (Head of Campus)
dalexander@delasalle.vic.edu.au

Kinnoull students (Years 10–12)
Shane Mackintosh (Director of Students — Senior Years)
smackintosh@delasalle.vic.edu.au

* Student’s name:

* Campus:

* Year Level:

Mentor Group

* Start date/time of absence:

* Return date/time to school:

* Reason for absence:
NB — Students who are unwell for Whole College Events must provide a medical certificate upon their return.
NB — If your son has a private music lesson, please email the instrumental tutor directly before 7.30am, to enable ‘last minute’ lesson rescheduling by the tutor. Failure to do so may result in the forfeit of the lesson.

* Parent/Guardian’s name:

* Email:

* Phone number:

Collection Statement: Show

1. The School collects personal information, including sensitive information about pupils and parents or guardians before and during the course of a pupil’s enrolment at the School. This may be in writing or in the course of conversations. The primary purpose of collecting this information is to enable the School to provide schooling to the pupil and to enable them to take part in all the activities of the School.

2. Some of the information we collect is to satisfy the School’s legal obligations, particularly to enable the School to discharge its duty of care.

3. Laws governing or relating to the operation of a school require certain information to be collected and disclosed. These include relevant Education Acts, and Public Health and Child Protection laws.

4. Health information about pupils is sensitive information within the terms of the Australian Privacy Principles under the Privacy Act. We may ask you to provide medical reports about pupils from time to time.

5. The School from time to time discloses personal and sensitive information to others for administrative and educational purposes, including to facilitate the transfer of a pupil to another school. This includes to other schools, government departments, Catholic Education Office, the Catholic Education Commission, the School’s local diocese and the parish, Schools within other Dioceses/other Dioceses, medical practitioners, and people providing services to the School, including specialist visiting teachers, [sports] coaches, volunteers and counsellors.

6. Personal information collected from pupils is regularly disclosed to their parents or guardians.

7. The School may store personal information in the ‘cloud’ which may mean that it resides on servers which are situated outside Australia.

8. The School’s Privacy Policy sets out how parents or pupils may seek access to personal information collected about them. However, there will be occasions when access is denied. Such occasions would include where access would have an unreasonable impact on the privacy of others, where access may result in a breach of the School’s duty of care to the pupil, or where pupils have provided information in confidence.

9. The School Privacy Policy also sets out how you may complain about a breach of privacy and how the School will deal with such a complaint.

10. As you may know the School from time to time engages in fundraising activities. Information received from you may be used to make an appeal to you. [It may also be disclosed to organisations that assist in the School’s fundraising activities solely for that purpose.] We will not disclose your personal information to third parties for their own marketing purposes without your consent.

11. On occasions information such as academic and sporting achievements, pupil activities and similar news is published in School newsletters and magazines and on our website. Photographs of pupil activities such as sporting events, school camps and school excursions may be taken for publication in School newsletters and magazines and on our intranet. The School will obtain separate permissions from the pupils’ parent or guardian prior to publication if we would like to include photographs or other identifying material in promotional material for the school or otherwise make it available to the public such as on the internet.

12. We may include pupils’ and pupils’ parents’ contact details in a class list and School directory.

13. If you provide the School with the personal information of others, such as doctors or emergency contacts, we encourage you to inform them that you are disclosing that information to the School and why, that they can access that information if they wish and that the School does not usually disclose this information to third parties.